Last updated: July 01, 2025
In this privacy policy, Kaimeleon BV, registered under Belgian law with company number BE 1023.987.131 and business address at Antwerpsesteenweg 32/302, 9000 Gent, Belgium (“Kaimeleon”, “we”, “us” or “our”), explains how we handle your personal data when you access or use our website www.kaimeleon.ai and related applications, platforms, or tools (collectively, the “Site”), as well as when you use any of our AI-driven services and automations (the “Services”).
We are committed to safeguarding your personal information and being fully transparent about how and why we use it.
| Purpose | How We Use It | Personal Data | Legal Basis | Retention Period |
|---|---|---|---|---|
| Account creation | Register and manage your Kaimeleon account | Email address | Pre-contractual steps | Until deactivation or 2 years after last login |
| Payment handling | Enable and manage payments for our Services | Email, payment details, billing info | Contract performance | 10 years after deactivation or 2 years after last login |
| Profile setup | Personalize your Kaimeleon workspace | Name, role, company info, usage data | Contract performance | Until deactivation or 2 years after last login |
| Service delivery | Provide you with Kaimeleon's AI tools and automations | All data you enter, device & platform data | Consent | Until deactivation or 2 years after last login |
| Affiliate program | Manage your affiliate status and rewards | Name, email, username, phone number | Contract performance | 10 years after program end |
| Recruitment | Evaluate applicants for services or collaboration | Email, CV, LinkedIn link | Legitimate interest or contract | Unsuccessful: deleted after 1 week; Successful: duration of agreement |
| Support & inquiries | Respond to your questions or messages | Email, message content | Consent or legitimate interest | 2 years after last interaction |
| Marketing communications | Send newsletters and offers | Email address | Consent | 2 years from consent date |
| Social media interactions | Manage engagement via third-party platforms | Name, profile info, communication data | Consent | Until consent withdrawn |
| Legal protection | Exercise or defend legal rights | Any relevant personal data | Legitimate interest | 1 year after case closed |
Cookies are small text files stored in your browser to support core functionality, measure traffic, and personalize your experience.
We use:
For example:
_ga, _gid, _fbp, _tt_sessionId, __kla_id, intercom-session-#, _hjSessionUser_#You can manage your cookie preferences [on our Site] or via your browser settings.
We only share your data with trusted third parties when necessary:
We do not sell or trade your personal data.
As Kaimeleon operates globally, your data may be processed outside the EU, including in the United States. We ensure legal protections such as:
For more info, contact us at help@kaimeleon.ai.
Our Site may link to third-party websites. We are not responsible for their content, policies, or data handling. Always review their privacy terms separately.
If you consent, we may send you updates or news via email. You can opt-out anytime by:
We'll update your profile to stop further communications.
Our platform is not designed for users under 16. Users aged 16–17 must have guardian consent. If we unintentionally collect data from a minor, we will delete it promptly.
As a data subject, you have the right to:
To exercise any of these rights, contact us at help@kaimeleon.ai.
You are responsible for the accuracy of the information you provide. Please inform us immediately via email if any of your personal details change. We are not liable for issues arising from outdated or incorrect data.
We may update this policy to reflect legal or operational changes. Significant changes will be communicated via email or posted on the Site.
Last updated: July 01, 2025
Have questions or concerns?
Get in touch — we're happy to help:
Kaimeleon BV
📍 Antwerpsesteenweg 32/302
📮 9000 Gent, Belgium
📎 Company number: BE 1023.987.131